BMS offers state of the art equipment, software and services driven by IBM eServer technology, to automate every facet of a store’s business, from the cash register functions at the front counter to the financial statements, including:

Point of Sale- The point of sale screen looks like a “fill in the blank” order form that walks you through the sale.  It provides bar code scanning or multiple item searches by alpha code, item number, UPC, or part of the description, etc. UPC codes can be fixed right at POS!! There are multiple payment types including debit and gift card, layaway, and electronic check clearing.  Dual mailing lists for charge and non-charge customers, sale pricing updates, free form or pre-formatted comment lines, cash drawer audit, credit checking, signature capture, PO numbers management, inventory inquiries, valid signature checking, “hot key” discounting and serialized inventory! Almost any other function can be accessed from POS such as inventory, customer accounts and invoice history. From the POS screen you can look up detailed inventory items, recent or historical customer transactions and balances, quotes, orders, and work orders! You can also view every item a customer purchased within a given time period, allow you to choose multiple items from the search to add to the current invoice. The NEW “Bill of Materials” feature allows you to sell a single item, yet relieve inventory of a whole series of items. The POS features are endless.

 

Accounts Receivable- The BMS Accounts Receivable system is a concise application for tracking invoices, payments, credits, and adjustments from the Point of Sale module. This open item or balance forward system is capable of running stand alone or interfaced to the general ledger system. Detail information is maintained for each customers purchase and allows the generation of customer statements at any time through out the month. Aged invoice reports and expected cash flow analysis are amongst the several detailed reports that are part of the standard BMS system. The A/R “Sub Account” feature allows a customer to keep track of multiple jobs by receiving individual statements and their invoices. The valid signature feature allows for multiple signatures to an A/R account.   With AIS a signed photo copy of each invoice automatically prints with each customer’s statement.  These invoices can print as many as six to a page or a separate invoice on each page, selected by customer.

 

Inventory Control- All transactions affecting inventory quantities are recorded on an audit trail report for analysis or problem tracking. The inventory system includes ranking reports to quickly identify high profit items and high carrying cost items helping you eliminate dead stock. Items can be accessed by item number, UPC, a part of the description, manufacturers item number, or alphabetically. Product categories can be assigned to each item for additional analysis. Cycle count reporting or count sheets by specific bin location are included in the inventory control module.  The system tracks the sales history or purchase history for each item for two years.

 

Suggested Ordering- The ordering system allows you to create orders for up to ten vendors at a time. Suggested orders are based on order points and quantities set by you or managed by the system, calculated based on your sales. Average item cost and last cost are recalculated with every purchase receipt. The ordering and receipt system is fully integrated with the inventory module to ensure accurate, timely inventory information. Approved orders can then be transferred over the telephone to your primary supplier’s computer. Received quantities are automatically updated unless overridden.  Orders can be electronically received from your distributor as well.

 

Bids and Quotes- The Bids and Quotes system allows for the complete tracking and management of outstanding bids, quotes, and customer orders. You can maintain quoted margin levels using today’s costs or recalculate quoted prices by item or department. Approved quotes can be invoiced in whole, or in multiple sections. A complete set of Key Management Reports effectively track quote utilization and profitability.

 

Accounts Payable- The Accounts Payable system allows posting of vendor invoices and printing of checks. Recurring payments allow for the automatic payment of rents, leases or other fixed periodic payments. Cash requirement reports and vendor aging analysis are helpful in controlling your cash. The system compiles vendor information such as year-to-date purchases, discounts earned vs. lost, average days to pay, and 1099 total.  All purchases and disbursements automatically post to the general ledger.

 

Payroll- BMS lets you post time for both hourly and salaried employees, issue checks and print journals. Payroll automatically calculates all federal, state and local taxes. There are 14 ways to pay employees and 10 flexible deductions (i.e. cafeteria plan). Data from the payroll system is entered automatically into the general ledger for financial reports. The payroll system prints all tax forms including W2s.  An automated “timecard” feature allows employee to clock in and out from any workstation.

 

General Ledger- All modules flow to the general ledger. Each time you generate a bill, post an expense, write a check, or complete a payroll transaction, you generate postings to the general ledger. General journal postings allow for adjustments. All journals must be in balance before they will post to the general ledger, assuring you that you’re always in balance. You can format financial statements, choosing from a wide array of options: year-to-date, last year-this-month, last year-to-date, actual vs. budgets, etc. Multiple periods can be posted without closing the previous month or year.